A virtual data room allows M&A due diligence more efficient and secure, by offering full control over confidential information. Administrators can manage file editing printing, viewing, and secure PDF downloads at the levels of the document and folder with granular permissions. Users can concentrate on the task at hand without worrying about who will access or share sensitive files.
In the past, those involved in due diligence or legal proceedings would travel to a physical location to examine stacks of documents, slowing down the process, and creating the possibility of disclosure by accident. With a virtual data space, users can remotely look over and discuss important documents in real-time.
A modern virtual data room allows users to ask questions and receive answers quickly, improving collaboration with third parties. The software automatically routes these questions to the right person and keep a log of who contacted whom and when. This provides a clear audit trail, and helps ensure that each question has been addressed.
With an effective search feature it is possible to find any document within the data room in a matter of minutes even if it has been uploaded in an unstructured manner. This is especially important when reviewing a large number of documents. With the help of smart indexing which allow you to search for document title, keyword, or even the text content of a page to get results in just seconds.
You can easily and reliably remove sensitive data from a document using the redaction feature. This allows you to remove sensitive information without the need to scroll through files or search for keywords. Using intelligent algorithms, this tool will also prevent you from leaving out any instances of sensitive information that could potentially be deal-breakers.
