In-person board meetings give more opportunities for natural conversation and non-verbal cues that aren’t possible to replicate in a virtual setting. However, with a bit of planning and effort, nonprofits can keep the effectiveness of their meetings when they switch to virtual formats.
Implementing best practices that have been proven to work allows virtual board meetings to be just as effective as in-person sessions. To ensure that your meetings are engaging and productive, consider the following tips:
Comprehensive Preparation
Virtual meetings require greater preparation than in-person sessions. Before the meeting, directors should receive a detailed agenda with clearly defined topics for discussion and time limits for each. This will allow them to study any relevant information and formulate questions or ideas prior to the meeting.
Share Meeting Materials Early
It’s easy to lose your focus during a virtual meeting, especially when you’re able check your social media or you could look here https://seboardroom.com/cracking-business-codes-the-impact-of-virtual-data-room-features/ your email. Distribute all meeting materials documents, information, and other materials at least one week before the meeting. This will stop participants from wasting time during meetings and allow them more time to take part in discussions and make decisions.
Utilize a virtual Board-Management Software platform like OnBoard to give your board members access to all required materials and resources prior to the meeting. You can eliminate the distractions caused by technical issues and connectivity issues that could cause meetings to be delayed or stalled. To avoid issues like this, have your board management software company test all connections and equipment for every participant prior to the start of the meeting.
