Virtual document storage is the conversion of physical files to electronic documents that can be shared and accessed. It can reduce the amount of space required to store physical files and improve security by locking down specific parts of a file to certain users.
Online storage systems are especially useful for businesses that handle large amounts of paper. Paper documents are hard to track and secure without complex security systems or administratively-intensive checkout processes. They are also more susceptible to being lost or destroyed in reverse merger process a disaster such as a fire. Electronic files, on the contrary hand, are easier to track and less prone to being stolen, and far more resistant to destruction.
Egnyte Governance Guide
A virtual document is an documentum object that contains components files. Component files can be different formats for files. The logical order of the components is determined by the virtual document author. This ordering may differ from the logical arrangement of the files within the context of a folder-based grouping similar to a traditional file-folder structure. If the logic of the ordering of component files changes then the entire virtual document will have to be rearranged.
While all businesses can benefit from implementing an online document storage system, traditionally paper-based companies like accounting firms and law firms can see significant improvements in their productivity by adopting one. With proper controls in place the secure online document storage system will help safeguard your data from hackers and keep your workflows running smoothly.
